As a leader, you should delegate tasks rather than doing everything yourself. Not only does it build trust, but also it helps with professional development. Challenging as it may be, delegating enhances productivity and brings about considerable cost savings. The moment that you hire a virtual assistant, they become an integral part of your business operations.
You can keep your business running smoothly without micro-management. If you provide your virtual personal assistant with enough guidance, they’ll be able to carry out the tasks according to your standards. Indeed, the executive assistant works remotely, but they can handle your least favorite tasks. No matter the reason, refusing to delegate can have drastic consequences. If you don’t want to miss out on important growth, keep these tips in mind.
Select a competent, business-grade virtual assistant
To find a good virtual assistant, ask your network for referrals. People might be able to come with a recommendation, so start posting on LinkedIn or Facebook groups. If you perform a quick search on sites like Google or Yahoo, you’ll come across countless virtual assistant companies that can offer help on the spot.
Virtual assistant companies have a transparent pricing system, so there’s no need to worry about hidden fees or charges.
Virtual assistant companies have a transparent pricing system, so there’s no need to worry about hidden fees or charges. Hire a virtual personal assistant that matches your business needs and have faith that they can carry out the tasks you delegate. The point is that you need to set up a partnership that optimizes the time and makes your executive assistant’s talents go the extra mile.
Have a plan for sharing documents
Even if you’ve just started working out, there will be several files going back and forth, whether client lists, email drafts, images, or more. To eliminate unnecessary stress and wasted time, make a plan for sharing documents. You can set up Dropbox or Google Drive to share instructions, as well as work documents with your right hand.
Also, you might want to use a collaboration tool such as Trello. It’s easier to track files if you name them according to year, month, day, and name. Several services are available in terms of file sharing, but chances are that your clients have their own preferences, so keep that in mind.
Determine what tasks to delegate
You barely keep up with all that’s going on in the company. You’ve hired help, but you don’t know what exactly they should do for you. Well, if you want to see your business grow, you’ll want to delegate these tasks to a virtual assistant:
- Calendar management
- Email management
- Admin tasks
- Data analysis
- Project management
- Social media
- Financial tasks
Determine what tasks can be successfully delegated to other people. Focus your attention on things that are simple and take a lot of time. In addition to what was mentioned before, you can delegate tasks such as sales support, travel and event planning, or marketing support.
Establish works standards and guidelines
It’s a good idea to document company standards, style guides, and other important guidelines. Even the most experienced virtual personal assistant is as good as your guidelines. Documentation takes up tie, but it’s necessary. You’ll save hundreds of hours in the long run. It’s important to create a safe working environment and lay the basis for continuous improvement.